Privacy Policy

HIPAA Compliance and Confidentiality Notice

Effective Date: November 11, 2025

Last Updated: November 11, 2025

At Foster the Mind, we take your privacy and confidentiality seriously. We follow the standards set by the Health Insurance Portability and Accountability Act (HIPAA) to protect all Protected Health Information (PHI) you share with us.

1. Protected Health Information (PHI)

PHI includes any information that can identify you and relates to your health history, care, or payment for services. This may include:

Your name, address, phone number, or email

Session notes or assessments

Billing or insurance information

Appointment details

We only collect and store the minimum amount of information needed to provide safe, effective care.

2. How We Protect Your PHI

We use secure, encrypted systems for all data, messages, and records. Our electronic communication tools meet current privacy and security standards.

We restrict access to your information to authorized staff and providers involved in your care.

3. How We Use and Share Your PHI

We may use your PHI to:

Schedule or confirm appointments

Coordinate care and communicate with providers at your request

Process payments or insurance claims

Comply with legal or public health requirements

We will never share your PHI with third parties for marketing or non-care purposes without your written consent.

4. Your Rights Under HIPAA

You have the right to:

Access and request a copy of your records

Ask for corrections to your information

Request limits on how we share your information

Receive a list of disclosures

File a complaint if you believe your privacy rights have been violated

To exercise these rights, email us at [email protected]

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5. Communication by Text and Email

If you choose to communicate by text or email, please understand that while we take steps to secure all messages, these forms of communication may carry a small risk of unauthorized access. By providing your phone number or email, you consent to receive messages for scheduling, reminders, and service updates.

You may opt out of non-essential communication at any time.

6. Breach Notification

If a data breach ever occurs that affects your PHI, we will notify you promptly as required by HIPAA law.

7. Contact for HIPAA Questions

If you have questions about our HIPAA practices or wish to file a privacy-related complaint, contact us at:

Foster the Mind Privacy Officer

Email: [email protected]

Website: https://fosterthemind.org